The Top 10 Reasons Why You Should Switch to Office 365
In today’s connected world, businesses are constantly looking for ways to streamline their operations and make their processes more efficient. One way to do that is by switching from legacy desktop software to cloud-based software. Read on to find out why you should consider switching your business over to the Microsoft Office 365 suite.
If your business uses Microsoft Word, Excel, PowerPoint, or another popular desktop software program, you may not be aware of the many benefits of switching to an online service like Office 365. In this post, we’ll explore some of the top reasons why moving your business over to Office 365 will be a smart move for your company in the long run.
You’ll have access to unlimited storage.
One of the challenges many businesses face when using an on-premises, desktop software is space. While most software companies are generous when it comes to the amount of storage you get with your software license, you’re still limited in the amount of data you can store. This is often a problem for businesses who have a lot of documents or other files that they need to keep for tax purposes. When switching to Office 365, you’ll have access to unlimited storage. You can store as many files as you need on their servers, which can be especially helpful if you’re currently running out of space.
You’ll save on the cost of software and equipment.
Another big benefit of switching to an online service like Office 365 is that you’ll save on the cost of software and equipment. You’ll no longer have to buy and maintain expensive servers to run your software, as well as purchase expensive software licenses, install software on multiple computers, or hire someone to run and maintain your server. Instead, you’ll pay a low monthly or yearly subscription fee. Depending on the level of service you choose, you might not have to pay anything up front. When you add it all up, switching to Office 365 will save your business money in the long run.
Employees will no longer need to download files to work on them.
If you currently use desktop software, chances are employees will have to download files to their computers in order to work on them. This can be especially problematic if they’re working on a team project, where they may need to work with a lot of different files. This can become a real hassle when you’re trying to work with large files or when there are several people involved. When you switch to Office 365, employees won’t have to download files. Instead, they can access them from anywhere there is an internet connection. This makes it much easier for multiple employees to work together on projects.
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Employees can collaborate and work remotely with ease.
If you have employees who travel a lot or work remotely, you know how challenging it can be to collaborate with them on projects. This can be especially true for teams that work together on a regular basis. When you use a software program such as desktop Excel, you can’t easily view another person’s workbook online. Instead, you have to send them a copy of your workbook, and they have to send you theirs.
In addition, you have to make sure you both save your workbooks so they don’t lose track of what they’ve done. With Office 365, you can easily collaborate with employees, no matter where they’re located. You can view their workbooks online and they can view yours.
Office 365 is constantly being updated and has more features.
One of the biggest problems with desktop software is that it’s usually very slow to receive updates. With Office 365, you’ll have a constant feed of updates, which means you’re always getting the latest and greatest features, as well as security patches that are designed to keep your data safe. As a subscriber, you’ll get access to all the new features, security upgrades, and bug fixes that are released.
It’s very easy to use, especially for new employees.
When switching to an online service like Office 365, you’ll have one program that employees can use for everything, from creating professional-looking presentations to sending email. This makes it very easy for new employees to get up to speed on how to do their jobs. They won’t have to struggle with trying to learn how to use a variety of different software programs. Instead, they’ll have a single interface that they can easily navigate to get their work done.
Outlook is included in Office 365 and comes with lots of handy tools.
Another useful feature of Office 365 is the email tool Outlook. This software is an integrated part of the Office 365 platform. It includes lots of handy tools, such as calendar, task, and contact management. You can even set up a contact card for each of your employees, which is helpful if your business has a lot of contacts.
Office 365 has a user-friendly interface that may be easier for employees who aren’t as technologically savvy.
If your employees are a bit on the less technologically savvy side, switching to Office 365 may be easier for them. That’s because the software has a user-friendly interface that doesn’t require a lot of training or onboarding. This means employees can get up and running quickly with their new software.
You’ll have an ongoing relationship with Microsoft when you use their cloud software services like Office 365.
Another great benefit of using Office 365 is that you’ll have an ongoing relationship with Microsoft. This means they can help you troubleshoot any issues you might encounter, as well as keep you up to date on the latest security threats and other industry information.
There are currently no additional costs beyond the price of your subscription once you make the switch to Office 365.
Last but not least, once you make the switch to Office 365, there are currently no additional costs beyond the price of your subscription. This makes it an especially cost-effective solution for businesses of any size. In short, there are many reasons why you should switch to Office 365, especially if your business currently relies on desktop software. This will be a smart move for many reasons, including saving money, easier collaboration, and ease of use for employees.
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